The Integrated Research on Disaster Risk (IRDR) is a major new 10-year international research programme co-sponsored by the International Council for Science (ICSU), International Social Science Council (ISSC) and United Nations International Strategy for Disaster Reduction (UN-ISDR).

The International Program Office of IRDR is established at the Centre for Earth Observation and Digital Earth (CEODE) of Chinese Academy of Sciences (CAS). It is the first international office of a large science program ever established in Asia. The office will mainly serve the IRDR Scientific Committee, and is responsible for the operation, coordination, and promotion of IRDR.
Two vacancies are now open for application, with detailed description as below.

Position 1
1. Job title: 
IRDR Administrative Officer

Reference no: 

Department: 
International Programme Office (IPO)

Line manager: 
Integrated Research on Disaster Risk (IRDR) Executive Director

Contract type:
2 year fixed-term appointment, renewable

2. Location:
CEODE Headquarters, Beijing
Address：14 F Kedian Building, No.9 Beiyitiao, Zhongguancun, Haidian District, Beijing

3. Main purpose of job:
To provide all necessary administrative support for the IRDR International Programme Office and the IRDR Scientific Committee.

4. Key duties and responsibilities
 Providing secretarial and administrative support to the IRDR Executive Director.

•  Maintaining the Office diary, attending to visitors and phone enquiries, keeping track of correspondence, establishing and maintaining a filing system, and maintaining stocks of necessary office supplies.
• Organizing travel and hotel arrangements for IPO staff and Scientific Committee.
• Assisting the Executive Director and Scientific Officer in convening IRDR Scientific Committee meetings, including necessary arrangements for invitations, travel, meeting rooms, facilities, documentation, etc.
  
  Undertaking the logistical organization of workshops and Consultation Forum events in China and abroad.
• Archiving of key IRDR documentation and maintaining databases of activities/contacts.
• Keeping track of IPO finances – maintaining the monthly records of expenditure and providing Executive Director with regular financial reports.
• Liaison with CEODE financial accounting and administrative services.
• Assisting the Executive Director in compiling various reports such as the Annual Report and Budget.
• Any other duties assigned by Executive Director.

5. Qualifications and skills needed
Tertiary qualification in administrative field, preferably including technical or quantitative topics such as finance, marketing, computing, law, management, etc.

• Several years of experience in office procedures and managing a small office or unit.
• Work experience in a scientific programme management environment, preferably of an international type. Familiarity with disaster risk reduction a plus.
• Mastery of the English language in both written and spoken forms essential.
• Familiarity with Chinese accounting systems
• Proficiency in basic office software, including Word, Excel, Powerpoint and database management systems, freeware tools such as Google Calendar and Groups or similar.
• Experience of tele- and video-conferencing technologies, such as Skype.
• Knowledge of website management and development an advantage.
• Understanding of basic research methodologies helpful.
• Strong organizational skills, including for managing projects, and the ability to identify and anticipate issues and to develop solutions.
• Ability to work independent of daily or on-site supervision.
• Willingness and ability to undertake international and domestic travel when required.

Position 2:
1. Job title: 
IRDR Science Officer

Reference no: 

Department: 
International Programme Office (IPO)

Line manager: 
Integrated Research on Disaster Risk (IRDR) Executive Director

Contract type:
2 year fixed-term appointment, renewable

2. Location:
CEODE Headquarters, Beijing
Address: 14 F Kedian Building, No.9 Beiyitiao, Zhongguancun, Haidian District, Beijing

3. Main purpose of job
To provide programme support for the IRDR International Programme Office and the IRDR Scientific Committee.

4. Key duties and responsibilities

• Providing planning and programming support to the IRDR Executive Director.
• Developing and implementing a process to gather, achive and widely disseminate information from IRDR programmes, projects and initiatives.
• Assisting the Executive Director in the planning and execution of IRDR Scientific Committee meetings. This will involve preparing draft agendas, background documents and summary records.
• Planning and organizing workshops and Consultation Forum events in China and abroad.
• Tracking action items from meetings.
• Drafting materials destined for the IRDR website.
• Providing a point of contact for the wider IRDR community, including partner organizations in research, National Committees and IRDR Centres for Research.
• Giving briefings and presentations on the IRDR and the IPO to diverse audiences.
• Overseeing the organization of IRDR presence at major conferences, including scheduling, leasing, booth displays, shipping and collation of materials.
  
  Any other duties assigned by Executive Director.

5. Qualifications and skills needed

•  PhD degree in a scientific discipline relevant to natural hazards and disaster risk reduction.
• Substantial experience of working in/with international programmes.
• Experience presenting at international conferences.
• Mastery of the English language. Ability to express oneself clearly and unambiguously in both written and spoken forms.
• Familiarity with modern telecommunications and computer technology and software.
• Organizational skills, including ability to identify and anticipate issues and to develop solutions.
• Ability to work independent of daily or on-site supervision.
• Willingness and ability to undertake international and domestic travel when required.

To Apply:
Please send your resume with cover letter and your contact information to Ms. Chen at mmchen@ceode.ac.cn before June 20th, 2010.
The resume should include such information as why you are most qualified for the position and your work experience. 
We will inform the qualified applicants of the time and place for interview in late June.
Once recruited, the applicant will sign an employment contract with the Centre for Earth Observation and Digital Earth, CAS.
For more reference about the IRDR programme, please visit: http://www.icsu.org/Gestion/img/ICSU_DOC_DOWNLOAD/2121_DD_FILE_Hazard_report.pdf